Minutes of Meetings

Pinellas Park Historical Society

Minutes of the October 18, 2007 Meeting

Refreshments were served at 6:30 and Vice-President Jerry Garner called the meeting to order at 7:00 p.m.  There were eight (8) members present.  After the Pledge of Allegiance was recited, everyone sat down and Vice-President Garner asked for the Secretary’s report.

Secretary’s Report

As the minutes were available to the members at the sign-in table, Secretary Jane Clark asked if everyone had a chance to read over a copy of the minutes from the August meeting and if there were any corrections to bring forward.  There were none and a motion was made by Ray Fisher and seconded by Jerry Mullins to approve the minutes as presented.  Motion passed.

Vice-President Garner asked for the membership report.  

Membership Report

Membership Chairperson Jane Clark stated that there are 19 lifetime members and 23 individual members for a total of 42 members.  Jane Clark read a list of members whose dues were past due or coming due.  A motion was made by John Litz and seconded by Jean Hadley to approve the minutes as presented.  Motion passed.   (Note:  Richard Fraze had previously been listed as a lifetime member.  However, he informed the Membership Chairperson after the September 20, 2007 meeting that he is an individual member.  The membership numbers above reflect that correction.)   

Vice-President Garner asked for the Treasurer’s report.  

Treasurer’s Report

Copies of the October 2007 Treasurer’s Report were available to the members at the sign-in table.  Treasurer Ray Fisher reviewed the report, which shows a grand total in the bank of $17,361.87.  A motion was made by Jerry Mullins and seconded by John Litz to accept the Treasurer’s report.  Motion passed.     

Old Business

Regarding the fall yard sale, car show and museum open house:  (Note: this item is no longer tabled.) 

• Jerry Mullins gave each member a flyer advertising the event, which will take place on November 17, 2007, from 9 AM to 3 PM.  Jerry has the DJ, food, etc., all lined up.  
• Jerry stated he needs all the members to be present the day of the event to work the museum by showing folks around and signing up new members.  John and Pam Litz stated they would help by having a membership table with Historical Society T-shirts for sale. 
• Jerry Mullins stated there could be 100 to 200 cars for the car show. 
• Ray Fisher stated he will advertise the event in the Pinellas Park Beacon and through the Chamber of Commerce.  Jerry Mullins shared a copy of Cruise News magazine in which the event is already advertised. 
• People Helping People will provide the food. 
• Jerry Mullins has trophies ready and the Historical Society will pick out a car to receive one of the trophies. 
• Ray Fisher and Jane Clark will send postcards to the members reminding them of the November 15^th meeting, informing them of the car show and telling them their help will be needed on the day of the event.  

Regarding pictures for the Park Station lobby:

• Ray Fisher stated he talked to Tim Caddell regarding the size and location of where the pictures should be hung. 
• Ray Fisher will work with Kitty Taylor to complete this project.

 Regarding Historical Society Officer vacancies:

• Jerry Mullins stated that he would be interested and willing to serve as President. 
• A motion was made by John Litz, seconded by Ray Fisher for Jerry Mullins to serve as President.   Motion passed.   

Regarding the banner for the Historical Society to display at various functions: 

• Ray Fisher presented two different types of banners.  The Society unanimously selected the vinyl banner.     

Well Pump and Sugar Cane Press

• Jerry Garner requested that the above subject be put on the agenda for the January meeting.

He stated that we need to meet with Tim Caddell, Tom Nicholls and Keith Sabiel regarding this project in order for us to find the site between Park Station and Davis field to display the items.  

New Business

Christmas Parade

• Jane Clark stated she is not available this year to drive for the Christmas Parade.
• President Mullins stated the car the Historical Society used the last two years is not available this year, but he will have another one available.
• Past President John Litz indicated he would be available to drive for the Historical Society this year. 
• Jerry Garner received authorization from President Mullins to complete and sign the parade application.

November 15, 2007 Meeting

• It was decided that this meeting will take place as it is the meeting two days before the car show event.

December 20, 2007 meeting

• It was decided that this meeting will take place and the Fisher’s will sponsor coffee and dessert.

January Park Station Anniversary Gala

• A motion was made by President Mullins and seconded by John Litz to donate $100 toward the finger food for the Gala.  Motion passed.

Bank Account Signatures

• President Mullins, Vice President Garner and Treasurer Fisher will meet at the bank on Friday, October 26, 2007, to change the names of those authorized to sign on the accounts.

Change in Meeting Day

• President Mullins asked for the Society to discuss moving the day the Historical Society meets from the third Thursday of the month to the third Monday of the month. 
• After discussion of the day and time, a motion was made by President Mullins and seconded by Jerry Garner to change the meeting day to the third Monday of each month beginning with the January 2008 meeting.  Motion passed.
• The first meeting in 2008 will be Monday, January 21.  Refreshments will be served at 6:30 PM with the meeting being called to order at 7:00 PM.

 Historical Society’s Answering Machine

• President Mullins stated that we need a new message on the answering machine to refer callers to his phone number.  (Note:  the message was changed after the meeting.)

There was no other business and a motion was made by Jean Hadley and seconded by Ray Fisher to adjourn.  The meeting adjourned at 8:10 PM.

Respectfully submitted,

Jane Clark - Historical Society Secretary

Pinellas Park Historical Society

Minutes of the September 20, 2007 Meeting  

Refreshments were served at 6:30 and President John Litz called the meeting to order at 7:00 p.m.  A total of seventeen (17) members and guests were present.  After the Pledge of Allegiance was recited, President Litz welcomed everyone.  President Litz then asked for the Secretary’s report.  

Secretary’s Report

As the minutes were available to the members at the sign-in table, Secretary Jane Clark asked if everyone had a chance to read over a copy of the minutes from the August meeting and if there were any corrections to bring forward.  There were none and a motion was made by Jerry Garner and seconded by Ray Fisher to approve the minutes as presented.  Motion passed.  

President Litz asked for the membership report.  

Membership Report

Membership Chairperson Jane Clark stated that there are 20 lifetime members and 22 individual members for a total of 42 members.  Jane Clark read a list of members whose dues were coming due.   

President Litz asked for the Treasurer’s report.  

Treasurer’s Report

Copies of the August 2007 Treasurer’s Report were available to the members at the sign-in table.  Treasurer Ray Fisher reviewed the report, which shows a grand total in the bank of $17,061.52.  A motion was made by Kitty Taylor and seconded by Richard Fraze to accept the Treasurer’s report.  Motion passed.     

Old Business

Regarding the banner for the Historical Society to display at various functions, Ray Fisher and his son will work on creating a 6’ wide banner and Ray plans to have it to show the Society at the October meeting.     

Regarding the fall yard sale, car show and museum open house, President Litz stated that Jerry Mullins is unable to do this in October and there are conflicts with another car show in November.  It was suggested to have only the yard sale with the open house; however, the idea was ultimately tabled.   

Discussion took place regarding hanging pictures in the lobby at Park Station.  President Litz asked for a volunteer for this project and Kitty Taylor stated she would work on the project.  A motion was made by Jerry Garner and seconded by Ray Fisher to appoint Kitty Taylor to head this project.  Motion carried.    

New Business

Jerry Garner recognized guest and first time attendee Nancy Edwards.  Ms. Edwards spoke about the map that is on display in the first slide-out case in the lobby.  She indicated the map is from 1943, is a beautiful map and that it says right on it that it meets the national standards for accuracy.  However, she stated that the map is five (5) blocks off and suggested that the Society write to the engineers in Washington, D. C. and inform them that their map does not match ours.  No final decision was made on taking any action regarding this.  

Ray Fisher stated that a flyer regarding Historical Society membership could be placed in the Chamber of Commerce Newsletter.  The cost is $75 plus printing.  A motion was made by Jerry Garner and seconded by Richard Fraze to move forward with this advertising.  Motion carried.  

Elections of Officers

President:  After much discussion, there were no nominees and no one volunteered to serve in this position.  This office is currently vacant.   

Vice President:  After much discussion, Jerry Garner volunteered to serve in this position.  A motion was made, seconded and passed for Jerry Garner to serve as Vice President. 

Treasurer:  Ray Fisher indicated he would be willing to continue to serve in this position.  A motion was made, seconded and passed for Ray Fisher to continue serving as Treasurer.

Secretary and Membership Chairperson:  The terms for these two positions do not expire until September 2008.  Jane Clark will continue to serve. 

Webmaster – Ray Fisher stated he would continue to keep the web page information up-to-date.

Press Secretary and Corresponding Secretary:  These positions are vacant, there were no nominees and no one volunteered to serve in either of these positions.  These offices continue to be vacant.  

There was no other business and a motion was made by Jean Hadley and seconded by Cookie Copes to adjourn.  The meeting adjourned at 7:50 PM.

 Respectfully submitted,  

Jane Clark -  Historical Society Secretary