EFFECTIVE AUGUST 14, 1986
ADOPTED:  MARCH 20, 1989
REVISED SEPTEMBER 1, 1992
REVISED AUGUST 18, 2005

            This organization shall be known as the Pinellas Park Historical Society.  The principal office of this society       shall be located in the City of Pinellas Park, Pinellas County, Florida.  It shall be a non-profit corporation. 

ARTICLE II - MISSION  

The mission of the Pinellas Park Historical Society shall be to collect
and preserve the history of the City of Pinellas Park through
records, documents, photographs, artifacts, and other means, and
to promote and provide access to this history for current and
future generations.   

ARTICLE III - ELIGIBILITY FOR MEMBERSHIP

Membership in the society shall be open to all who share an interest in
the mission of the corporation. 

ARTICLE IV - TYPES OF MEMBERS AND DUES

                                Dues shall be established by the Board of Directors at the annual meeting.   

ARTICLE V - VOTING 

Section 1:  A member or director is not allowed to vote or exercise
the duties of office unless that person’s dues are current. 

                Section 2:  There shall be one vote per membership card. 

Section 3:  A voting member is one who has paid membership dues and
who is properly registered with the organization. 

ARTICLE VI - ANNUAL AND MEMBERSHIP MEETINGS   

Section 1:  Monthly meetings:  The Board of Directors/Officers of
the society shall meet monthly at such time and place as they
shall designate.   

Section 2:  The fiscal year shall be January 1 through December
31.  General, quarterly meetings will be held the third (3^rd) Thursday
of March, June, September and December.   

Section 3:  The Board of Directors/Officers shall meet thirty (30)
minutes before the general monthly and quarterly meetings to establish
an agenda. 

Section 4:  Annual Reports and Elections:  The annual meeting will be
held at the regular September meeting, at a time and place set by
the Board of Directors/Officers, at which time the Board shall approve
the budget for the coming year and carry on other business that
might normally be carried on by members of a non profit Florida
corporation (as a division of the Pinellas Park Foundation).   

Section 5:  Special Meetings:  Special meetings may be called by order
of the president.  Members shall be notified.   

Section 6:  Quorum:   

1. A quorum for the meetings shall be 10 of the voting members, which will include at least 5 of the officers of the society.  Officers absent for personal or family crisis may elect to vote by proxy ballot.
2. The membership chairperson shall be the final rule on the presence
   of a quorum.

ARTICLE VII - BOARD OF DIRECTORS/OFFICERS 

Section 1:  The government of the Society shall be vested in a Board
of Directors who shall serve as Officers of the Society. 

Section 2:  The Board of Directors/Officers shall oversee the property
of the Society; its finances; and direct its affairs upon approval by
the general membership. 

Section 3:  The Board of Directors/Officers shall meet in accordance
with these bylaws. 

Section 4:  A member of the Board of Directors/Officers shall
be automatically removed from office upon two consecutive absences
from regular meetings, unless the reason for such absences is acceptable
to the board.   

Section 5:  Vacancies on the Board shall be filled for their unexpired term
by appointment of the president with approval of the Board by a
majority vote.   

Section 6:  All records each officer has shall be turned over to his or
her successor at the end of said officer’s term.   
 

ARTICLE VIII - OFFICERS AND ASSIGNED DUTIES 

Section 1:  President: 

The president shall preside at all meetings of the society; fill vacancies
of officers/board members with the approval of the Board of
Directors; appoint standing committee chairpersons and ad hoc
committee chairpersons not otherwise provided for; be liaison
officer between society members and committees; and serve as an
exofficio member of all committees except the nominating committee.   

Section 2:  Vice President: 

The Vice President shall perform the duties of the president in the
latter’s absence and shall assume the office of President should a
vacancy occur, with the approval of the Board of Directors.   

Section 3:  Treasurer: 

The treasurer shall be responsible for the safekeeping of all Society
funds and for maintaining accurate financial records; and shall deposit
all monies received in a bank as designated by the Board of Directors in
the name of the Society.  All withdrawals or disbursements from
such account or accounts shall be only by the signatures of any two of
the following officers:  President, Vice President, Treasurer,
Recording Secretary.  The Treasurer shall make a monthly report to
the Board of Directors of all receipts and disbursements, and an
annual report for presentation at the September meeting.  The
treasurer shall cause a review of financial records of the society to
be performed by the accountant of the Pinellas Park Foundation after
the close of each fiscal year.   

                                    b.  Every officer/committee chairperson shall present a
                                         projected budget for the new year in August. 

                                    c.  The treasurer is authorized to make disbursements only to
                                        the extent of the approved budget.  All other 
                                        disbursements can be paid only with board approval.   

Section 4:  Recording Secretary: 

The recording secretary shall keep the minutes of all
monthly, general/quarterly, annual and special meetings called by
the President of the Society.  The recording secretary shall make a
monthly report to the board and the membership at their
respective meetings.  A copy of the minutes of each meeting shall be
filed monthly in the Society’s office.  

Section 5:  Press Secretary: 

The press secretary shall prepare press releases and promote the
society through the medial at least once a month.  Regular meetings
shall be publicized through countywide club calendar listings. 

Section 6:  Corresponding Secretary:

The corresponding secretary shall conduct the correspondence of
the society.  This includes notification to members of meetings.  

Section 7:  Membership Chairperson: 

The membership chairperson shall be responsible for keeping an accurate
list of members, renewals, and the promotion of membership.  
The membership chairperson shall be the final rule on the presence of
a quorum. 

ARTICLE IX - ELECTIONS 

Section 1:  Officers shall be elected to the following terms of office: 

    Officer                               Term of Office

    President                             1 year

    Vice President                      1 year

    Treasurer                             2 year to expire in odd numbered years

    Recording Secretary               2 year to expire in even numbered years

            Press Secretary                   2 year to expire in the odd numbered years

            Corresponding Secretary       2 year to expire in even numbered years

            Membership Chairperson        2 year to expire in the odd numbered years

                       Section 2:  Elections shall be held at the annual meeting in September.
                            Terms will begin in October.  

Section 3:  The Nominating Committee shall consist of five members,
three to be appointed by the president and two to be selected by
the Officers at its August meeting.  The Nominating Committee shall
select its chairperson. 

Section 4:  A slate for election shall be presented by the
Nominating Committee in September. Nominations from the floor of
voting members by voting members shall also be accepted at this time. 

Section 5:  Voting will be by written ballot at the September
annual meeting.  

Section 6:  Ballots shall be counted by the chairperson of the
nominating committee and two of the continuing Officers who are not up
for election. 

ARTICLE X - STANDING COMMITTEES 

Section 1:  There may be standing committees for accomplishing
recurring tasks and projects and making recommendations to the Officers
of the Society as appropriate.  The President shall appoint the
membership of standing committees.  A standing committee may
be established, or modified by the president as deemed necessary.

Section 2:  Approval by the membership is necessary to dissolve a
standing committee.

ARTICLE XI - APPOINTED POSITIONS 

Section 1:  Historian  

1. The historian shall supervise the collection, preservation,
   organization and cataloging of all historical records, documents, photographs, and media to be included in the Historical Society library.
2. The historian shall supervise the preparation of an annual accurate record of the society’s history. 
3. The historian shall develop, and adjust as needed, the rules
   pertaining to the access and authorized use of the Society’s library by members and the public.  These rules will be posted in the Society’s library and office. 
4. The historian shall coordinate the training of volunteers to assist in providing public access to, and assistance with, the Society’s library collection.

                    Section 2:  Assistant Historian

            If needed, an Assistant Historian may be appointed to assist
            the Historian in carrying out his or her duties. 

Section 3:  Curator 

1. The curator shall attempt to identify, record, and label items in the historical society’s artifact collection, and provide educational and explanatory signage concerning the significance of the items were appropriate. 
2. The curator shall be responsible for the preservation, maintenance, and restoration (when appropriate) of the artifacts in the collection. 
3. The curator shall be responsible for the setting up and changing of displays in the historical society’s public cases and display area.

Section 4:  Assistant Curator

            If needed, an assistant curator shall be appointed to assist the
            curator in carrying out his or her duties.

ARTICLE XII - COLLECTION POLICY 

Section 1:  The Pinellas Park Historical Society’s collection policy shall be
to accept donations of historical records, documents, and photos
relevant to the city’s history.   

Section 2:  Due to the lack of space, the focus of the collection shall be
on records, documents, photographs, and other types of small items.  However, if space allows and the significance of the item
warrants inclusion, large items may be accepted. 

Section 3:  All documents, photographs, and related item types will
be accepted at the discretion of the historian.  Larger library items
or artifacts, and loans, shall be presented to the board/officers by
the historian or curator, as appropriate, for approval prior to acceptance. 

Section 4:  A completed donation/loan form to clarify legal ownership
or loan conditions of the item(s) must accompany all donations or loans. 

ARTICLE XIII - PARLIAMENTARY PROCEDURE 

Except as otherwise specified in these bylaws, all meetings shall be
conducted according to Robert’s Rules of Order, relaxed.  The order of business at
any regular meeting of the membership shall be:

• Attendance will be taken by signing an attendance roster.
• Reading or disposal of the minutes of the previous meeting.
• Reports by officers and committees.
• Unfinished business.
• New business.
• Adjournment.

ARTICLE XIV - AMENDMENTS 

These bylaws may be amended or revised by proposal of the board of
directors/officers and approved by a majority vote at a regular meeting. 
The amendment shall then be adopted, modified or rejected at the succeeding
regular meeting of the membership.   

ARTICLE XV  - DISSOLUTION 

Section 1:  In the event of the dissolution of the Society, the
Society’s collections, assets, properties, and records shall be turned over
to the Pinellas Park Foundation and/or the Greater Pinellas Park Chamber
of Commerce.  

Section 2:  If after one year, these organizations have not reinstated
a historical society for the purpose of preserving the photos,
documents, and records; then all of the above items listed in Section 1
shall be turned over to the Pinellas Park Library. 

ARTICLE XVI - EFFECTIVE DATE 

These bylaws shall become effective on August 14, 1986. 

REVISED: FEBRUARY 20, 1989

ADOPTED: MARCH 20, 1989 

REVISED: JULY 21, 2005

ADOPTED: AUGUST 18, 2005